Sales and administration assistant Southern Europe

Directly reporting to the Executive Assistant Southern Europe, your missions for Southern Europe countries are:

Sales administration assistant:

  • Invoicing, management of queries and cash collection
  • Client refund management
  • Daily reporting to headquarters on financial topics
  • Follow-up and update of client’s credit insurances
  • Collaboration and coordination with various counterparts abroad
  • Partner’s invoices payment: sending to HQ, approval through SAP
  • Answers to client’s requests by phone and email in French or English
  • Extraction and analysis of data reports through our CRM software

Accounting, office:

  • Dealing with and submitting expense reports of the team
  • Receive, check and get the necessary approvals for invoices before sending them to the appropriate tax advisor
  • Organizing and archiving paperwork, documents and invoices
  • Welcoming and looking after customers, partners, guests and candidates in Paris office, arranging travel and accommodation for directors, organizing meetings, lunches and dinners
  • Ordering office supplies, consumables according to the budget and follow-up of suppliers contracts.
  • Dealing with couriers and post for office
  • Support manager on several HR tasks: keeping team’s holiday sheet, prepare health insurance applications…
  • Design and write notes, reports and letters from simple oral or written instructions

Profile, skills, and experience: minimum two years experience in a similar industry, sales and media background optimal.

  • Honest, loyal and reliable
  • Task prioritization, attention to detail and good organization required
  • Excellent French and English written and oral communication skills
  • Ability to work under pressure facing various tasks, counterparts and deadlines
  • Initiative spirit and autonomy
  • Flexibility and adaptability to juggle a range of different missions
  • Understanding of confidentiality issues and the use of discretion is essential
  • Software : excellent knowledge of Microsoft Office; Salesforce and SAP notions are appreciated
  • Good sense of humor

Please send your application to: